We have agreed your appraisal will take place on XX at XX in XX .
Please find enclosed a sheet that shows general topics which will form part of the discussion.
Listed below are specific topics I wish to discuss at your interview.
Please indicate in the space provided below any topics you would like to add to this agenda.
I confirm my appraisal will take place as detailed above
Please return by (date 3 days prior to appraisal)